ACCREDITATION GATEWAY · NAIROBI 2027

Summit Participation & Accreditation

credentialing and pass issuance portal for the Fourth Summit on Responsible use of AI in the Military Domain. Hosted by the Government of the Republic of Kenya at the Bomas International Conference Centre (BICC), Nairobi, on 14–15 April 2027.

Dates: 14–15 April 2027

Host Venue: BICC (Bomas of Kenya), Nairobi

Accreditation Closes: 15 March 2027

Host Secretariat: · Republic of Kenya

DELEGATE ROADMAP

How Summit Participation Works

Follow this clear 3-step process to secure your accreditation, travel facilitation and security credentials for REAIM 2027 in Nairobi:

Identify Your Category

Review the 6 accreditation tracks below and select your institutional capacity (State Delegation, Multilateral, Academic, Industry, Media, or Digital Observer).

Submit Accreditation Dossier

Complete the verification form with your credentials. State delegations holding a Diplomatic Note Verbale enter their Article code for expedited clearance.

Receive eTA Letter & Pass

Upon Secretariat vetting, receive your verified Docket Reference, Kenya Electronic Travel Authorisation (eTA) Support Letter and on-site biometric QR badge.

Delegation Track Track & Quota

Delegate Profile Credentials

Summit & Logistics Pillars & Travel eTA

Review & Submit Vetting Certification

STEP 1 OF 4 — ACCREDITATION CATEGORY

Select Your Delegation Track

Selected Track: Government & Defence

Track 01

Government & Defence

National ministries of defence and foreign affairs, sovereign ministerial delegations, cabinet envoys and state s.

Access: Plenaries, Ministerial Roundtables, Bilateral Suites & State Reception.

Track 02

Military & Defence Forces

Armed forces leadership, defence staff officers, military attaches, AI warfare units and uniformed delegations.

Access: Defence Plenary, Joint Operations Briefings & Military AI Pavilions.

Track 03

Diplomatic Mission / Embassy

Resident ambassadors, high commissioners, diplomatic envoys, permanent representatives and consular delegates.

Access: Diplomatic Enclave, State Protocol Lounge & Plenary Salons.

Track 04

Multilateral & Regional Bodies

United Nations agencies (UNODA, UNIDIR, UN Tech Envoy), African Union Commission, regional economic & security treaties.

Access: Plenaries, Multilateral Consultation Working Groups & Thematic Plenary.

Track 05

Academic & Research Institutions

University faculties, strategic studies institutes, defence academies, international humanitarian law scholars and AI ethicists.

Access: Academic Symposium, Thematic Breakout Sessions & Plenary Seating.

Track 06

Industry & Technology Innovators

AI engineering firms, defence and aerospace innovators, dual-use technology enterprises, robotics developers and cyber contractors.

Access: Technology Exhibition Pavilion, Industry Innovation Stage & Public Plenary.

Track 07

Think Tank & Civil Society

Policy institutes, arms control and humanitarian NGOs, human rights monitors and youth peace advocates.

Access: Civil Society Roundtables, Side Event Pavilions & Plenary Sessions.

Track 08

Accredited Press & Media

International press corps, national broadcasters, defence correspondents, photojournalists and documentarians.

Access: Media Operations Centre, Press Conferences, Media Pool & Dispatches.

Track 09

Speaker / Panellist

Invited keynote presenters, high-level panel experts, session chairs and thematic moderators.

Access: Speaker Ready Lounge, VIP Briefing Rooms & Stage Sessions.

Track 10

Global Digital Observer

Open to remote researchers, civil society observers, students and global stakeholders participating virtually.

Access: Full HD Live Stream of all Open Plenaries, Digital Q&A & Electronic Dossier.

Diplomatic Note Verbale or Ministry Article Code?

Foreign ministry missions and ministerial delegations holding an Government of Kenya Article code receive priority expedited verification.

STEP 2 OF 4 — DELEGATE IDENTIFICATION

Post & Institutional Credentials

Track: Government & Defence

Title / Honorific *

Full Legal Name (as on passport) *

Organization / Ministry / Institution *

Job Title / Military Rank *

Country of Representation *

Institutional Email * Accreditation confirmation is dispatched here.

Mobile Contact (WhatsApp Enabled) * Used for protocol and transit alerts in Nairobi.

Diplomatic Passport / National ID Number (Optional) Enables expedited diplomatic badge issuance at BICC security gates.

Delegation Role *

CATEGORY SPECIFIC ACCREDITATION FIELDS

Government & Defence Credentials

Required for Vetting

STEP 3 OF 4 — SUMMIT & LOGISTICS

Pillars & Travel eTA Facilitation

Host Venue: BICC Nairobi

ACCREDITATION DOSSIER · REQUIRED CREDENTIALS

Verification Documentation

Host Secretariat Security Directive

In accordance with the vetting directives, applicants in this track must attach the documentation below. Accepted formats: PDF, JPG, PNG (Max 15MB).

Primary Thematic Pillar Alignment (Select all that apply):

Pillar 1: Institutional Capacity and Capability & Compute Pillar 2: AI-Assisted Decisions & Meaningful Human Control Pillar 3: Norms, Safeguards & IHL Command Accountability

Target Summit Segments

Kenya eTA / Visa Facilitation

Anticipated Nairobi Arrival Date summit shuttles operate from JKIA Airport from 12 April.

Simultaneous Interpretation Needed

Accessibility, Mobility or Dietary Requirements

STEP 4 OF 4 — REVIEW & SUBMIT

Vetting Certification & Dossier Submission

Docket Preview

Accreditation Track	Government & Defence Delegations
Delegate Legal Name	Hon. John Doe
Post / Designation	Director of Strategic Policy
Ministry / Organization
Country of Representation	Kenya
Institutional Contact	delegate@mod.go.ke · +254 700 000 000
Category Credentials	—
Accreditation Documents	No documents attached
Substantive Thematic Alignment	Pillar 1, Pillar 2
Summit Role & Segments	Delegate · All Summit Segments
Kenya eTA Facilitation & Arrival	Request Support Letter · Arrival: 2027-04-13

Accreditation Certification & Vetting Consent: I certify that the submitted personal and institutional credentials are true and accurate. I consent to host government security vetting by the Host Secretariat. I understand that Summit Security Passes are personal, non-transferable and issued strictly upon verified accreditation.

Accreditation Timeline

Please note the critical milestone dates for REAIM 2027 credentialing:

15 Jan 2027: Diplomatic Registrations Open
15 Feb 2027: Side Event & Tech Showcase Applications Close
15 Mar 2027: General Delegate Accreditation Closes
13–15 Apr 2027: Security Pass Collection at BICC, Nairobi

Kenya eTA & Visas

Kenya operates a streamlined Electronic Travel Authorisation (eTA) system via etakenya.go.ke for all foreign visitors.

Once your Summit Accreditation is approved, the Host Secretariat issues an diplomatic support letter to ensure prioritized 48-hour processing of your eTA.

Venue Security & Shuttles

Accreditation passes must be worn visibly at all times within BICC (Bomas of Kenya).

executive shuttles operate every 15 minutes between summit partner hotels (Ole-Sereni, Nairobi Serena, Radisson Blu) and the BICC main security pavilion.